INVOICE
Invoice #:
Date:
Bill To:
Notes:
| Description | Qty | Rate ($) | Amount | |
|---|---|---|---|---|
| $1,500.00 |
Add business/client info, line items. Auto-calculates totals and tax. Customize number/date. Download PDF.
Professional invoices in minutes. No expensive software needed for freelancers and small businesses.
Yes, add branded logo.
Yes, set rate like 15% HST.
Yes, download ready to email.
Local processing; save PDFs for records.
A good invoice is clear, complete, and gets you paid faster. Essential elements: your business name and contact info (logo optional but professional), invoice number (sequential, never repeated), issue date and due date (set clear expectations), client name and address (where to send payment reminders), itemized list of products/services (description, quantity, unit price, line total), subtotal, taxes, and total (clearly broken out), payment terms (Net 30, due on receipt, etc.), and payment instructions (bank details, e-Transfer, PayPal).
Send invoices promptly — same day as service completion, or weekly for ongoing work. Number invoices sequentially (INV-001, INV-002) for easy tracking and accounting. Include late payment terms ("2% per month after 30 days"). Offer multiple payment methods (bank transfer, credit card, e-Transfer). For Canadian freelancers, add HST/GST number if registered. For US clients, you may need a W-9 or W-8BEN form. Follow up on overdue invoices within 7 days of the due date.
Free tools (like this one) work great for freelancers, small businesses, and infrequent invoicing. They cover the basics — create, customize, download as PDF. Paid tools ($10-50/month) add recurring invoices, time tracking, expense management, automatic payment reminders, client portals, multi-currency support, and accounting integrations. Start free, upgrade when you outgrow the feature set.
Create professional invoices in minutes with the Toolzie Invoice Generator. Add your business details, client information, line items, taxes, and notes — then download as a PDF ready to send.
No — invoices are generated locally in your browser. Download the PDF immediately as no data is stored on any server.
Yes — enter your applicable tax rate (e.g. 15% HST) in the tax field and it calculates automatically.
Yes — upload your business logo and it appears at the top of the invoice.
Download the filled invoice and re-open your browser with the same data by bookmarking or saving the form before downloading.